We have some exciting new features and screens in our latest release; keep reading to find out more!
Here's the overview! Click on any link below to go straight to that section or read on to see all the latest updated
!! AI in Timesheet Imports !!
Here at My Digital, we are always looking at new and exciting opportunities to make running payroll quick, easy and more efficient. We are proud to release our first AI feature to help cut down time processing timesheet documents such as PDFs and complex Excel files. We will be releasing this feature to you over the next few weeks and a member of our support team will contact you with further details once this has been added.
For a sneak preview of how this works for now though, please visit the below article:
Deductions Net Pay Invoice
A new feature we have released is allowing you to create a ‘Net pay deduction – Invoice’ directly from the timesheet import, and manual timesheets screen. This means you no longer need to create this specific ‘Pay Element’ in the Pay element screen before raising the invoice and for further details, please visit the below article:
Raising invoices with zero pay interval
On occasion, you may be processing additional hours for a worker who has already been paid for that week ending. Unless manually overridden, an additional pay interval will apply. To prevent a manual task of having to amend a number of invoices before payroll is finalised, we have added an additional setting which will automatically reduce the pay interval down to 0. For further details on this and how to switch this on, please visit the article below:
YERO Reminder
As you're nearing the year-end, you have to know what needs to be considered for tax year-end processes and what you need to do in the My Digital system to start the new tax year. Click here for more details.
Payroll Improvements
Previously, if a worker had a Unique Agency Identifier (UAI) inputted on their assignment and had a timesheet mapped to their record, you would not be able to amend this UAI. We have now given the provision to update the UAI at anytime regardless of whether they have a timesheet mapped to their record.
As of April 2025, the Government have released a new statutory payment called ‘Statutory Neonatal Care Pay & Leave (SNCP&L)’.
We have enhanced the Statement of Earnings (SOE) for Contractor and CAE roles by including Postgraduate Loan and App Levy to provide a complete breakdown of earnings.
When processing payroll, the PBE report will now flag anyone who’s Net Pay is negative. The contractor(s) effected by a negative net pay will be highlighted in red with a note stating, ‘Payroll cannot be processed with Negative Net Pay’.
Within the ‘Ghost Mapping’ screen, you will see an additional drop down option called ‘Mapped Ghost’ under ‘Type’. This will provide you with which contractor the ghost was mapped to (including name, employee number and assignment number), as well as which internal user, and the date and time this happened.
In the ‘User Timesheets' screen, you now have the history data of who approved/ rejected the timesheet along with a time and date stamp of when this occurred.
Bulk Update Fields
On occasion, you may need to update the same field in a number of worker records at the same time. For example, updating Contact Status or Account Manager which may become time consuming if there is a large number of records to update.
We have therefore release a feature which allows you to Bulk Update a large amount of records at the same time and please visit the below article for further details:
CRM Improvements
Other CRM improvements that have been added in this release:
Ability to override CIS verification in People Hub, useful for when HMRCs API is running slow
Rolled-back payslips are now added to People Hub against each worker record.
We have added the field - "Payroll 'On Hold' Sales Invoice" in the Custom People List.
Re-designed the Favourites display so 'non-company' Favourites show all the time.
Added Week End Date to the "Extra Details" icon under Payroll history in People Hub.
Added a new type of Custom Field: Multi-Select Drop Down.
For further information on our CRM improvements, please visit the link below:
Net Wages - Soft Matching Automation
We are excited to introduce a new feature that automates the net wages soft matching process. With this enhancement, when you initiate the net wages process, the system will automatically apply possible matches, reducing the need for manual intervention. Please check the below article to know more.
Contractor Accounts screen Improvements
We have made improvements to the Contractor Accounts screen provides detailed insights into net wages, allowing you to track and review relevant data. To learn more, please visit the article below:
Other Finance Improvements
Other Finance improvements that have been added in this release:
We have enhanced the export functionality for the following screens by including "Created Date," "Created By," and "Updated By" fields in the export to support audit requirements:
Sales Invoice
Group Invoice
Reimbursement
Purchase Invoice
Debit Note
Journal Entries
We have enhanced the Allocate feature in the bank by including expense transactions as well (Previously, only net wages and payment on account types were there). This update automates bank transaction allocation based on bank rules.
We have added an export option in the group invoice screen to get the group invoice data in an Excel sheet.
We have included an additional option in the bank rule for payment to supplier and supplier group allocations.
We have implemented the GoCardless Consent screen to enhance compliance. Users will now encounter a consent prompt before selecting a bank account. Upon agreeing, they can proceed to choose and connect their bank account via Open Banking. If you have already connected to a bank account, it will show this information on the bank screen.
Bug Fixes 🛠️
We have sorted out the automatic logout issue while working. This won't be the case, and you won't get logged out in the middle of working.