This guide explains how to process supplementary (additional) payrolls for an existing payroll period or correct closed payroll runs for one or more employees.
Quick Navigation
Accessing the Supplementary Payroll Run Screen
To access the supplementary payroll run screen, follow these steps:
Navigate to the dashboard by clicking on the logo. This will take you to the "Manage Clients" list.
Find the client and click the "People" icon
in the corresponding row. This will open a list of employees.On the employee dashboard, click on the "Payroll" tab. It will show an orange underline to highlight the current tab.
Go to the Payroll History tab and click the + icon on the completed payroll run row to create a supplementary payroll. The original payroll will be labelled as “Main.”
Creating a New Supplementary Payroll
A supplementary payroll allows you to:
Add new employees to a closed or existing pay period
Apply adjustments or corrections for existing employees
Run additional payments within the same payroll period
Note: You can create multiple supplementary payroll runs for one payroll period. However, only one supplementary payroll can be open at a time. Once a supplementary payroll has been created, it cannot be deleted. You will need to complete the payroll.
Steps
Click the + icon on the desired payroll run in the payroll history tab to create a supplementary payroll.
A side panel will open, displaying a list of new and rolled-back employees, including:
Employee Name
Employee Number
Department
Pay and Tax Period (displayed at the top)
Select employees to include. You can:
Use Select All (applies only to the current page),
Select individual employees, or
Use the Filter option to narrow down your selection.
Tip: The “Select All” option only applies to the page you are viewing. To work with more employees at once, set pagination to 100 per page.
Click Initiate Payroll.
A pop-up will appear, allowing you to name your supplementary payroll.
If you click Proceed without naming, the system will use the default pay cycle name.
The payroll will be created and labelled “Suppl” to indicate it is supplementary.
Note: The current period payroll will not be visible until you complete the supplementary payroll. Once the supplementary payroll is completed, the current period payroll will reappear with its previous status.
Once the payroll is created, click the Reports icon. This will take you to the standard payroll screen.
On this screen, you can:
Edit the payroll name:
Click the Edit icon next to the payroll name to rename the supplementary payroll.
Add more employees:
Click the + Add Employees button to include additional employees in the pay run.
The + Add Employees screen displays a list of available employees that can be added to the pay run.
Note: Once the period is closed, you can no longer edit the payroll name.
After closing the period, the supplementary payroll will move to the Payroll History screen.
Important: You cannot create a supplementary payroll for another supplementary payroll. Only one supplementary payroll can be open per period — attempting to create a second one will result in an error.
Using Filters
Filters help you quickly locate specific employees in both the Supplementary Payroll. Click on the "Filter" icon 
to expand the view below. Click the filter icon again to collapse the filter section.
Employee Name: In this box, you can enter either the employee's first name or surname. You can manually type or click the down arrow to select from the available list. To clear the entered text, click the "X" icon.
Employee Number: In this box, you can enter the employee number. You can manually type or click the down arrow to select from the available list. To clear the entered text, click the "X" icon.
Department: If a department has been assigned to the employee, you can use this field to filter employees by their associated department.
Rolling Back a Payroll
Rolling back allows you to reverse a payroll for one or more employees before reprocessing it.
Steps
Go to the Payroll History page and click the Rollback icon.
A side panel will open showing:
Employee Name
Employee Number
Department
Payroll Status
Leavers will be marked with an “L” flag.
You cannot roll back leavers unless you remove their leave date first.
Select one or multiple employees, then click Rollback.
Tip: The Select All option applies only to the current page. Increase pagination to 100 to select more at once.
A confirmation pop-up will appear asking whether to add the rolled-back amount as a “Net pay already processed” deduction for the next payroll.
Tick the checkbox and click Proceed, or simply click Proceed to continue.
Once complete, a success message will appear. You can click the Rollback icon again to verify the status.
Rolled-back employees will now be available in the Supplementary Payroll Run screen.
Note: You can only roll back the most recent payroll for a worker. Attempting to roll back an older one will result in an error.
Rolling Back and Creating a Supplementary Payroll
You can streamline your process by rolling back and creating a new supplementary payroll simultaneously.
Steps
Go to the Payroll History page and click the Rollback icon.
A side panel will open showing:
Employee Name
Employee Number
Department
Payroll Status
Leavers will be marked with an “L” flag.
You cannot roll back leavers unless you remove their leave date first.
Select one or multiple employees and click Rollback and Initiate Payroll.
Tip: The Select All option applies only to the current page. Increase pagination to 100 to select more at once.
A confirmation pop-up will appear asking whether to add the rolled-back amount as a “Net pay already processed” deduction for the next payroll.
Tick the checkbox and click Proceed, or simply click Proceed to continue.
The system will roll back the selected payrolls and automatically create a new supplementary payroll run for those employees.
Click the Reports icon to review the new payroll, update its name, and proceed as usual.
Note: You can only roll back the most recent payroll for a worker. Attempting to roll back an older one will result in an error.
You cannot have more than one open supplementary payroll. If another supplementary payroll already exists, the system will merge the two.
Using Filters
Click on the "Filter" icon to expand the view below. Click the filter icon again to collapse the filter section.
Employee Name: In this box, you can enter either the employee's first name or surname. You can manually type or click the down arrow to select from the available list. To clear the entered text, click the "X" icon.
Employee Number: In this box, you can enter the employee number. You can manually type or click the down arrow to select from the available list. To clear the entered text, click the "X" icon.
Department: If a department has been assigned to the employee, you can use this field to filter employees by their associated department.
Status: Use this dropdown to filter employees by their payroll status.
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