This guide outlines how to access and manage the EPS (Employer Payment Summary) screen, submit new EPS returns, and understand the data fields involved.
Quick Navigation
Accessing the EPS Screen
To access the EPS screen, please follow the steps below.
Navigate to the Employee Dashboard for any company/edit any company.
Click on the HMRC & EPS tab
Then click on the Add/View button in the EPS section
Submitting an EPS
To create and submit a new Employer Payment Summary:
In the EPS screen, click the +Create button.
A slider will appear with required fields.
When you select tax year and select tax month in "Recoverable amounts YTD", system will automatically pull info (example : stat payments etc..) based on the payroll data in that particular period and when you select tax month in "Apprenticeship Levy", it will also automatically pull the data based on the allowance given in Company settings. If you want to manually add some more figures, you can fill in the necessary details as well.
-> Click Save to save it as a draft and submit it later.
-> Click Submit to send the EPS to HMRC.
If you're unsure about any of the fields, refer to this section for a detailed explanation.
Understanding the EPS Details
When submitting an EPS, you will be required to provide specific information. You would have to include only YTD figures (not that month figures) in all the columns that are applicable. Below is a list of fields and their descriptions:
Field Name | Description |
Tax Year | Tax year of the EPS submission period |
No Payment Days - From | If you’ve not paid any employees in a tax month, then enter the start date of that tax month (6th) |
No Payment Days - To | If you’ve not paid any employees in a tax month, then enter the end date of that tax month (5th) |
Period of Inactivity - From | If you will not be paying any employees for a minimum period of one month and a maximum of 12 months. Put the 6th of the first month where you will not pay employees |
Period of Inactivity - To | Enter the 5th of the last month, when you will not pay any employees |
Tax Month (Recoverable Amount YTD) | Tax month of the EPS submission period |
SMP Recovered | Amount of statutory maternity payment claimed |
SPP Recovered | Amount of statutory paternity payment claimed |
SAP Recovered | Amount of statutory adoption payment claimed |
Shpp Recovered | Amount of Shpp claimed |
SPBP Recovered | Amount of SPBP claimed |
NIC compensation on SMP | Amount of National Insurance contributions compensation recovered through Small Employers’ Relief |
NIC compensation on SPP | Amount of National Insurance contributions compensation recovered through Small Employers’ Relief |
NIC compensation on SAP | Amount of National Insurance contributions compensation recovered through Small Employers’ Relief |
NIC compensation on SHPP | Amount of National Insurance contributions compensation recovered through Small Employers’ Relief |
NIC compensation on SPBP | Amount of National Insurance contributions compensation recovered through Small Employers’ Relief |
CIS Deduction Suffered | Total amount of CIS deductions suffered year to date |
Employment Allowance Indicator | "Yes" if you are eligible to claim employment allowance, and "No" if you don't claim employment allowance |
Due Year to Date (Apprenticeship Levy) | Amount of Apprenticeship Levy liability due to date |
Tax Month | Tax month to which the return of Apprenticeship Levy relates to |
Annual Allowance Amount | Amount of annual Apprenticeship Levy allowance. The allowance is £15,000 (0.5%) per annum. It will be £1,250 per month. |
Date Scheme Ceased | If the scheme has ceased, then enter the date when it ceased |
Scheme Has Ceased | Tick if this is the last report because you’re closing your PAYE scheme |
Final Submission Year | Tick if this is your final payroll report of the tax year |
Manage EPS List
The EPS Listing page provides an overview of all EPS submissions for a client. The table includes:
Report ID – Unique system-generated EPS reference.
Tax Year – Tax year for the EPS submission.
Tax Month – Related tax month.
Submission Date – Date the EPS was submitted.
Created On – Date the EPS record was created.
Status – Submitted, Draft, Failed.
Info Icon – For successful submissions, shows the IRMark (used for HMRC reference). For failed ones, it shows error details.
Actions – Includes options like:
Edit (for failed EPS)
Download the Excel summary
Request EPS XML
To return to the previous screen, click the back icon beside the EPS header.
Updating an EPS
To update a draft EPS
Navigate to the Employee Dashboard for any company/edit any company.
Click on the HMRC & EPS tab
Then click on the Add/View button in the EPS section
Click on the Edit icon to update the details.
You can either click Save to continue later or Submit to send it to HMRC.
EPS Filters
Navigate to the Dashboard by clicking on the logo.
Navigate to the Employee Dashboard for any company/edit any company.
Click on the HMRC & EPS tab
Then click on the Add/View button in the EPS section
Click on the Filter icon
to expand the view below. Click the filter icon again to collapse the filter section.
You can filter by the following criteria:
Tax Year – Enter the specific tax year.
Status – Choose Success or Failed from the dropdown.
Submission Date – Filter by EPS submission date.
After filling in the fields, click Search to filter the list of EPS. To remove all entered filters and start fresh, click Reset.
EPS Grid Settings
You can customise the columns displayed on the EPS Listing page to suit your preferences.
Click on the Grid Settings icon located in the top-left corner of the listing box.
Select or deselect the checkboxes next to the columns you want to show or hide
Pagination
The pagination controls at the bottom of the grid allow you to navigate through multiple pages of records efficiently.
Pagination Options (From Left to Right)
Go to the First Page: Click this option to navigate to the first page of the list.
Go to the Previous Page: Move back to the previous page.
Page Number: Enter a specific page number to jump directly to that page.
Go to the Next Page: Move forward to the next page.
Go to the Last Page: Click this option to navigate to the last page of the list.
Items Per Page: Adjust the number of records displayed per page. You can select from 10, 25, 50, or 100 items per page.
Additionally, on the right side, you will find a record count displaying the total number of records and the number of records currently visible on the page.
Editing and Resubmitting EPS with Errors
If your Employer Payment Summary (EPS) contains any errors, the system will automatically provide you with an Edit option to correct them.
Click the info icon to view the number of errors detected.
Then click Edit to open the EPS and view detailed error messages.
To see a full list of errors, click the Show Log button.
After reviewing the errors:
Make the necessary corrections.
Click Submit to resubmit the EPS.
Automatic EPS Submission Settings:
You can now set up in the system to automatically submit EPS every month for the companies, so that you don't need to remember doing it manually every month. This you can enable it in Company Settings -> Automatically Submit EPS toggle. To know more about this, please read the article below:
Once the system starts submitting EPS every month after you enable this toggle on, you will get a notification in the notification section stating if it's successful/failed, so that you know😊
Need Further Assistance?
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