You can create debit notes from the purchase invoices screen. Navigate to Financial Accouting> Purchase Invoices. Once on the purchase invoice screen you need to click on the debit note button in the top right.

This will take you to the Debit note summary screen that will look similar to the below image. Click on +Create

You now need to capture the details of your debit note. Including the Supplier, The Date and Supplier reference (optional).

Once complete you need to add your line items. For only one line item, you can add the details and continue. For more than one line item, there is the option to +Add more:

Once you have completed all the mandatory fields (marked with an asterisk) you will be able to proceed.

You can also upload attachments if necessary:

If you need to save your progress and return later you need to click on "Save". If you are ready to submit and allocate to your purchase invoice click on "Submit".

You will now be returned to the Debit note summary screen and you will need to search for your newly created debit note using the filters. N.B. The start date defaults to the start of the active financial year

Once you have created a debit note you will need to allocate it against a purchase invoice. Go to Financial Accounting>Purchase Invoices and select "Debit Note" in the top right corner.

Once on the Debit Note screen find the Debit note you have created, it should be showing as "Approved".

Click on the Allocate icon under the actions column shown below.

A slider will appear for the debit note allocation. You need to choose which Purchase Invoices you want to allocate the debit note against. This can be multiple items as shown below.

Finally, you need to enter the amount you are allocating against each Purchase Invoice. This cannot exceed the value of the debit note. Once you have completed the amounts click on Allocate Purchase Order.

The status of your Debit note will now have changed to either "Fully Allocated" or "Partially Allocated" depending on the values you chose to allocate. In this example, we allocated the full value of the debit note so it looks like the below.

Our Purchase Invoices have also been adjusted by the amounts allocated, their status has been updated to partially paid and an indicator icon added to their record so you can see they have been adjusted by a debit note.

Quick create debit notes is a way you can add a debit note to the system using details of a purchase invoice to pre-populate the data. To do this go to Financial Accounting>Purchase invoices. Find the Purchase invoices you want to raise the debit note against and click on the eye icon.

Once on the summary screen of the purchase invoice, there is a button in the top right corner for +Debit Note.

When clicking this button you will go to the create debit note screen but the details will be prefilled with the information from the purchase invoice. You only need to add the Debit note date and click submit to fully debit the credit note (you can of course make changes to the other fields if the debit note is only a partial value of the purchase invoice)

You are now ready to submit your Debit note, in the quick create workflow, however, you can also submit and allocate. This will mean the debit note is automatically allocated to the debit note and doesn't need to be manually linked as per the steps above. If you just choose to Submit, you will need to allocate the debit note manually.