To create a cash advance, first select the 'Cash Advance' button on the advances screen, as shown below.
You will then be taken to the 'Advance Payments Creation' screen. From here, you need to enter some details regarding the advance batch.
Advance Payment Name: Give the advance batch a name that will make it easily identifiable in the event of a query.
Banking Date: Select the date the workers will receive the advance.
Bank File Type: Select the correct bank file type for payment.
Once you've done that, hit the 'Next' button. Your page will expand and look like the one below; in this example, I have already populated the fields.
Name: Select the worker you are advancing. Type in the drop-down box to search for the worker
Advance Amount - Enter the amount you are paying the worker.
Repayment Start Date: Enter the date you wish to start recovering the advance; this will look at the pay dates entered for payrolls.
Repayment Periods: How many pay intervals are you looking to spread the advance over?
Additional Margin Per Repayment: Enter the extra margin per period you are charging for the advance.
So in my example, I am recovering £20 per pay interval and am charging an extra £5 per interval for the convenience of an advance.
From this point, you can 'Add Entry' and repeat the process if you are advancing more than one worker in this batch or you can submit the batch as a 'Draft' if you are not yet ready to complete it. This allows you to come back at any point and add more workers or submit it.
Once you are ready, press 'Submit'
You will now be on the 'Advances Payments Batch' screen and should see your recently created batch near the top.
In the action column, you can view the batch in more detail, download the bank file for payment and send an SMS if you have a TxtAnywhere account.
If you click the 'View All Payments' button, you will be taken back to the main advance screen and should see the worker near the top.
And that's all there is to it! 😁 Once the worker is paid after the date set, the advance will start to be recovered.