We know there are lots of features in the system and it might be a little confusing, but no fear! This handy checklist below will help you assess your processes and ensure that you are completing the most important tasks
Pension scheme set up
Ensure you have the pension scheme set up correctly so that when you are running payrolls you can be safe in the knowledge it will handle all pension deductions automatically for you.
Pension files being uploaded
Make sure you are downloading your pension files for every tax period and you are submitting them to your pension’s provider. This will provide all the contribution information to the pension provider to ensure you are meeting your pension responsibilities.
ALL FPS being sent successfully
You have set up your PAYE scheme and your FPS’s are successfully being received by HMRC. It is your responsibility to ensure these are being sent to HMRC and they receive payment information on all the contractors you are running payroll for. The weblink below it to the HMRC guidance on FPS’s and you may find this useful. To ensure you know how to send your FPS’s through the system see these articles for support; PAYE Details/ Full Payment Submission
Reporting to HMRC: FPS - https://www.gov.uk/running-payroll/reporting-to-hmrc
All CIS workers verified with HMRC
Each CIS contractor you add needs verifying with HMRC, check that this is being done to make sure your CIS contractors are paying the right amount of tax, CIS Verification / Self Employed
CIS300 being sent at the end of each month
Make sure you’re are sending your CIS300 electronically from the system each month, You must tell HM Revenue and Customs (HMRC) each month about payments you’ve made to subcontractors through your monthly return. Check you know how to do this by reading CIS300 Return
EPS being submitted at the end of each month
It is your responsibility to send an Employer Payment Summary (EPS) to HMRC at the end of each month. The link below is to the HMRC website which details more about EPS submissions that you might find useful. To check you know how to submit EPS’s in the system read our article Employer Payment Summary
Reporting to HMRC: EPS- https://www.gov.uk/running-payroll/reporting-to-hmrc-eps
Tax and student loan notifications being updated through the software (if configured with HMRC to receive electronic notifications)
The HMRC inbox notices should be applied promptly to ensure your payrolls are as accurate as possible.