Workers who wish to contribute to their own private pension scheme can now do so by adding a private pension scheme to their record. This will only work for workers who have the role of Contractor or Contractor as Employee.

The private pension screen can be found under Payroll -> Preparation -> Private Pension. On the landing screen, you are able to search on employee name/number, scheme name or Active On:

Once you have clicked on private pension, please select “+Create” on the top right-hand corner of the screen as shown below.

The below will then appear on your screen:

Employee - This is a dropdown for you to search the employee.

Deduction Start Date - Enter the start date for the private pension.

Deduction End Date - Enter the end date for the private pension if known, this will typically be entered when the worker requests it or if they leave.

Scheme Name - Free type box allowing you to enter a suitable scheme name.

Scheme Reference - Free type box allowing you to enter a suitable scheme reference.

Pension Type - Select whether the pension is a deduction or refund.

Deduction Amount - Enter the deduction amount as a £ or % figure. You must leave the worker with at least NMW. Therefore if the deduction amount is 100% for example, the system will deduct as much as possible without breaching NMW.

Payroll Processing Charge - You can enter a processing charge if applicable. This can be set to a margin (Top line deduction) or fee (Bottom line fee).

Charge Amount - Enter the processing charge amount if applicable.

Plan Number - Enter a plan number if you have the details.

Notes - This is a free type box allowing you to enter any notes you believe are relevant.

Payment Details - Enter the pension payment details as required, these will appear on the private pension report under Payroll ->Reports -> Standard Report

Once you're happy with all the details, you can select 'Create' or 'Create and add Another'

Now the private pension has been created, it will be applied to the next available payroll. This is how it displays on the payslip.

Once the payroll has been ran through and had private pension deducted, the pension contribution will need to be paid over to the provider.

There is a report that can be found under Payroll -> Reports -> Standard Report.

All you need to enter is a pay date from and to and select 'Run'

This will then download an excel file containing the total private pension deducted in that period and to which account the money should go.

If you are on the main private pension screen there will be two icons under the action column, shown below. The purple icon allows you to view the deduction history of the private pension. The orange icon allows you to view changes that have been made to the private pension.

If you are on the main private pension screen there will be an edit button under the action column if applicable. You cannot edit a closed private pension.

If you select the edit button you will see the below screen.

This allows you to edit the private pension setup, but you cannot edit those fields that are grey. Any changes made will show on the history section.

If you are on the main private pension screen there will be a delete button under the action column if applicable. You cannot delete a private pension if there has been any deductions made already.

To delete a private pension, just select the dustbin icon shown below.

You will be asked to confirm the action, please note this cannot be reversed, and if you mistakenly delete a private pension then you will need to create it again manually.