User timesheets is a really useful feature that allows workers to submit timesheets straight into MDA. Allowing the umbrella worker to skip the timesheet creation part and go straight to invoicing the client, it is typically used for those clients that require an invoice from the worker.

The screen can be accessed from Payroll - Preparation - User Timesheet.

This is the home screen where you can approve or reject user timesheets at the click of a button, but there are a couple of steps before the approval part is required.

The first step to utilising user timesheets is to enable the portal access for that worker.

You can do this directly from their people hub record!

Once you're on the workers record you will have a key info box on the left containing basic details for the worker. There will also be an 'Enable Login' highlighted below.

You will want to click the button, sending the user an activation email. The icon next to the toggle will allow you to set user privileges for this specific worker.

Now that the worker has portal access, they can submit timesheets provided they have an active assignment with rates setup.

For the worker to submit timesheets they need to have an active assignment on MDA, the rates also need to be set at assignment level otherwise they will not be able to complete the timesheet.

The available rate types are Hourly / Day / Custom.
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If you select a custom type you will then need to enter the NMW impact on that rate.

Once the worker has submitted a timesheet this will now be awaiting action in the user timesheet menu.

You can view the timesheet in more detail by selecting the view button in the action column.

If the worker has attached supporting documents, you are able to see this by selecting the paperclip icon in the action column:

If you want to decline the timesheet then select 'Decline', you will then be prompted for a message which the worker will receive so give as much detail as possible. This allows the worker to correct the errors and re-submit.

If you are happy with everything then select the timesheet and you can either 'Approve' or 'Approve and Create Invoice'.

Approve and Create invoice - This will automatically post the timesheet and therefore invoice into MDA.

Approve - This will purely mark the timesheet as approved for the workers record. You will still need to raise a timesheet in MDA.