1. Net Pay deduction Invoices – Edit & Credit note option
We've given the ability to edit the net pay deduction invoices (invoices which have net pay deduction pay element) as it will help you edit invoices if there's an error instead of deleting and re-raising them again. While editing the net pay deduction invoice, you can edit the other elements (hours, rate, w/e date, pay interval, etc.) the same as other invoices.
For Net Pay deduction line item, you can only edit rate (or) delete the deduction line item altogether using the bin icon (the units dropdown defaults to "Deduction" and you can't edit it).
If you update the rate of the net deduction line item and submit it, it will update the pay element value in Pay elements screen, so that updated value will get deducted from the worker while running payroll.
Similarly, if you delete the deduction line item and submit it, it will remove the pay element mapped to that worker in pay elements screen.
Credit note:
Also, we've given the option to credit off the net pay deduction invoice. In some situations, you would need to credit off the full invoice which was already sent to the customer, and has a net pay deduction element in it. Now you can achieve it via the sales invoices screen to fully credit it off. This will be only possible via the Financial Accounting -> Sales invoices screen (not by creating credit note in credit note screen and allocate it) and you can credit the net pay deduction invoices one at a time.
In Sales invoices screen, when you view particular invoice, you have the option for "Credit note" at the top.
If you click that, line items will get displayed; you can then select the credit note date, enter the credit note description and submit & allocate it. You only have the option to credit off the full invoice (no partial credit note allowed for net pay deduction invoices).
2. Allocate Supplier Payments to POA and Expense transactions
We've enhanced the auto-allocation feature in banks screen by giving the ability to allocate the supplier payments and expenses (other receipts) automatically when you click "Allocate" button in the banks screen after you uploaded the bank file/imported the transactions.
Usually, when you upload the bank file/import the new transactions, all the different type of transactions (Invoice receipts, net wages, expenses, supplier payments) will get flagged based on your bank rules setup. After the transactions were flagged against each type, when you click "Allocate" button in the banks screen before, payment from the customer and net wages transactions were previously allocated automatically based on the bank rules set up. You then have to manually apply bank rules to supplier payments and expense transactions.
Now when you click the "Allocate" button in the Banks screen, it will automatically allocate supplier payments to supplier payment on account and expense transactions based on bank rule setup without your manual intervention to match/apply it.
You can see the supplier payment as well as expense transactions also allocated automatically.
3. We've blocked deleting the assignment if there's an invoice linked to it. Also, if one of your other colleagues deleted the particular assignment whilst you were creating an invoice for that assignment, we will block you from creating an invoice since the assignment was already deleted by someone.
4. Customer screen Revamp
We've slightly improved the user experience of the Customers screen (Financial Accounting -> Customers) by showing all customers on the screen and also showing credit & debit totals against each customer. It will be useful for you to see the customer list on the screen and find out the customers easily.
We've also given you the ability to filter customers based on Payment terms and export that result as well using the "Export" option.
5. We've removed the Carriage Net column displaying at the bottom of the sales invoice and group invoice PDFs. Since the Carriage Net was always £0.00 and it's irrelevant, we've removed it from the PDFs. Also, we have changed the term "Total Tax Amount" to "Total VAT Amount" in both the invoice PDFs, as the tax refers to the VAT amount.
We really hope that you enjoy the new improvements in the finance module 🤩🥳 Please reach out to support in case of any questions.